IELTS Vocabulary: Letter

Writing Task 1

Your task is to write a letter. To help you understand what you have to do, look at the example and the strategies below.

  • Who are you writing the letter to? Look through the text and you will find that you have to write to a particular person or group of people. You do not need to give them names. As you can see in the example, the Writing Task itself tells you who you should write to. The introduction to a letter is the greeting, "Dear ...", and the first sentence gives the reason you are writing the letter.
  • What are you writing about? Once again, you will find the clues in the question. Check the example, and you will see how to find the subject matter of the letter. Be careful to answer each point in the letter. This is the body of your letter, and it should be one or two paragraphs.
  • At the end of your letter you have a final sentence summarising what you want the letter to achieve and perhaps thanking the person you are writing to. Finish a business letter, or letter to someone you don't know with "Yours sincerely" or "Yours faithfully", and then sign your name.

You should spend about 20 minutes on this task.

You work for a small company. Your manager has asked you to arrange a party in a restaurant for everyone from your workplace.

Write a letter to the owner of a restaurant.

  • give the reason for the party and details of when you would like to go to the restaurant
  • describe what food the group will require
  • say how many people will attend and ask how much it will cost

Write at least 150 words.

You do NOT need to write any addresses.

Complete the answer by filling the gaps with a verb from the box below.

main purpose
terms of
total cost
much appreciated

Dear Sir or Madam,

I work for Westland Insurance and am writing to inquire about making a at your restaurant for a company party. There are 30 of us and we would like to come at 8 p.m. on December 20.

The of the event is to thank the employees for their work and we will be presenting some awards to staff members at the end. It would be perfect if we could reserve the private dining room for this. In the food that we require, we are interested in banquet Option A from your menu, with dessert and coffee, as it provides a lot of variety and caters well for vegetarian guests. I see that there are also gluten-free which we would like to order in advance for four people.

It would be if you could provide us with a quote for the of the banquet and room hire for 30 people and, also, if you could let me know if we can make a reservation for 20th of December.

If you have any in relation to this, please do not hesitate to contact me.

Yours faithfully,
Elizabeth Keen


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